TRY IT FREE FOR 15 DAYS

WITHOUT PROVIDING CREDIT CARD INFORMATION

What is Institutional Memory?

Institutional memory is the sum of the information, documents, and experiences that an institution has accumulated from its establishment to the present day. Companies constantly share information and documents with official institutions, employees, and customers. Some of these documents are kept as a legal requirement, while others are stored in the company archive. These components that make up the corporate memory also serve as a source for how the company will respond to future situations.

Institutional Memory

Institutional memory is the sum of the information, documents, and experiences that an institution has gained from its establishment to the present day. Companies constantly share information and documents with official institutions, employees, and customers. Some of these documents are kept compulsorily, and some are archived by the company. These components that make up the corporate memory also form the basis of how the company will respond to the situations it faces in the future.

Let's Get to Know Institutional Memory in Brief

As mentioned at the beginning of the article, institutions constantly share information and documents over time. The records of this information and these documents serve not only as historical evidence but also as resources for addressing various situations encountered over time.

Especially considering today's business and association life, it is essential that decision-making mechanisms operate quickly. Institutional memory also serves as an important resource in situations requiring rapid decision-making.

In the recent past, records forming institutional memory were included in institutional archives in the form of files and were researched and revealed there when needed. Fortunately, thanks to the rapid development of technology and the digitization of document storage, it has become much easier to store and access information and documents when necessary.

Data Gains Skill

I am sure you gradually grasp the importance of keeping the documents collected over time in a certain order for companies that value corporate memory. It is possible to talk about two basic processes and types of content management tools that ensure the proper storage of information and documents:

EBYS (Electronic Document Management System): Manages internal and inter-institutional correspondence.
DYS (Document Management System): Records official letters.

Apart from EBYS and DYS, tools offered by the private sector are also available. These tools are specially designed according to the characteristics of the institution and are equipped with modules that can fully meet the institution's needs.

Using software with integrated features is necessary for creating, storing, and accessing corporate memory when necessary. Commercial institutions or foundations and associations that attempt to create a corporate memory without any of the aforementioned tools are likely to fall behind in a competitive environment.

For More Efficient Foundation and Association Management

Foundations and associations that make the right decisions regarding the digitization of their corporate memory have the chance to operate their decision-making mechanisms quickly in response to encountered situations as well as in managing legal processes. Especially since they are in constant exchange with many other institutions and people, they must make decisions much faster to achieve their goals.

Integrated solutions not only contribute to managing corporate memory but also to the process management of all types of institutions. For foundations and associations, this includes managing member relations, dues and donations, events, and many similar processes. Cloud technologies, one of today’s most important innovations, allow for the simultaneous recording and viewing of information and documents. From this alone, the importance of digitalization and applying digital solutions in corporate memory management becomes evident.

It is very important for foundations and associations to create a long-term institutional memory. Technology must be used to make decisions quickly, achieve goals, and make past experiences accessible in the future. Aidango is a holistic solution where foundations and associations can safely store information and documents that make up their corporate memories while benefiting from administrative conveniences.

LATEST BLOG POSTS

Motivating Volunteers for Association Managers

As a foundation or association manager, you are probably aware that volunteers are the heart and soul of your organization. The motivation of these individuals, who help your association achieve its goals without any personal interest, is crucial for your organization’s success. So, as an association manager, what can you do to motivate volunteers? Let’s explore six strategies.

Work Remotely With Your Team

Companies that have adapted to the modern age by conducting their business online have gained a significant advantage in the modern workplace. One of the key software solutions that facilitate remote work is Aidango.

Being Distinguished Among Associations

Although Aidango can offer almost all opportunities for you to effectively manage your association activities, there are different responsibilities and efforts that fall on you. In this article, while we examine what you can do to be noticed among other associations, we will also try to present small tricks.

How to Run a Campaign with SMS Donation System?

These are donations collected by foundations, associations, and non-governmental organizations by sending an SMS to the short number defined by mobile service providers. This system is used to reach those in need in cases of social responsibility, natural disasters, and similar situations. Thanks to this system, which greatly benefits both institutions and charitable donors who contribute by sending SMS, the amount of donations that institutions can collect increases, and the donation periods are shortened.

How to Sustain a One-Time Donation?

Foundations and associations need the support of members and donors to continue their activities and achieve their goals. Encouraging people to donate through campaigns is a common practice in the world of associations. Since the activities of associations are not limited to the duration of a campaign, the goal is to make donations sustainable and ensure that activities can continue without interruption. So, how can a one-time donation be sustained throughout a campaign process?

What is Required for Online Membership Application?

In the not-too-distant past, becoming a member of an association or foundation involved visiting the organization in person, gathering detailed information about its structure and activities, and, after spending considerable time, deciding to join. If everything aligned, the membership process would be completed. Today, however, these processes can be completed in just a few minutes. Joining an association or foundation that accepts online membership applications has become an effortless task, taking only a few seconds for the end user.

Employee Rights: An Indicator of Value Given to Employees

Benefits are the rights that employees receive in addition to their standard earnings. These benefits are provided by companies to attract employees, enhance their performance, and retain them. Regardless of the sector, one of the most important resources for a company is its human resources.

Information about Association Membership Procedures

Generally, individuals and legal entities with legal capacity have the right to become members of associations. However, the specific membership conditions are outlined in the association's regulations and any special provisions established by law. To become a member, individuals must submit a written application to the association. The board of directors is responsible for making the decision to accept or reject the application in accordance with the association's charter, and the applicant must be notified of the decision within 30 days.

What is the Japanese 5S Tactic and How is it Applied?

The Japanese 5S tactic is an approach first introduced by Toyota to eliminate unnecessary waste and inefficiency, leading to effective workplace organization. Initially designed for production environments, this approach has proven applicable to individual lives over time and has even been incorporated into the education curriculum in Japan today.

Association Software for Those Who Do Not Collect Income

Foundations, associations, and non-governmental organizations typically rely on membership fees or donations to fulfill their core missions and cover expenses. If you believe that the organization you are affiliated with does not fit this description and does not require an association management program, we recommend reading our article carefully before making a decision.

Ways to Always Keep the Member Database Updated

The most important step for an association to achieve its goals is undoubtedly establishing healthy communication with its members. Each member must provide the information requested during the membership process to be entered into the membership database. From that point on, this data should be stored in the member database and kept in a way that allows you to communicate with your members whenever necessary.

Why Member Management System?

ou have a great team, yet you’re not getting the results you want despite working long hours. If this sounds like your situation, then this article is for you. If one or more of the points we briefly mention below apply to you, it’s time to review your resources and seriously consider acquiring a member management system.

How Should the Alumni Association Be?

The Alumni Association aims to increase solidarity among alumni, contribute to the development of the educational institution, provide job opportunities for graduates, address the problems of the institution and the alumni, and connect and cooperate with other national and international associations and organizations within the framework of these purposes. It also supports these organizations and institutions when necessary.

How is the Foundation Established?

Pursuant to Article 102 of the Turkish Civil Code No. 4721, the intention to establish a foundation must be declared through an official deed executed by a notary public or in a testamentary disposition. However, to formally establish the foundation, an application must be made to the authorized court of first instance, and the foundation must be registered. The foundation acquires legal personality upon registration in the registry maintained by the settlement court.

What Should Non-Governmental Organizations Be Like?

Non-governmental organizations (NGOs) are non-profit entities where individuals with diverse viewpoints come together for a common purpose. Independent of official institutions and without state interests, their primary aim is to benefit society.