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Ways to Always Keep the Member Database Updated

The most important step for an association to achieve its goals is undoubtedly establishing healthy communication with its members. Each member must provide the information requested during the membership process to be entered into the membership database. From that point on, this data should be stored in the member database and kept in a way that allows you to communicate with your members whenever necessary.

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We Should Keep the Members Database Updated, But How?

We Should Keep the Members Database Updated, But How?

The most important step for an association to achieve its goals is establishing effective communication with its members. During the membership process, each member provides the necessary information to be entered into the membership database. From that point on, this data must be stored in a way that allows for communication whenever needed. However, over time, member contact information may become outdated. An outdated database not only creates extra work but also poses a more significant issue—an association that cannot communicate with its members will struggle to secure the support it needs to thrive. Therefore, keeping the member database up-to-date is essential. In this article, we will explore different methods for maintaining an updated member database.

1. Traditional Methods
A few decades ago, before the advent of advanced technology, member databases were updated using traditional methods. This often involved the association director calling each member individually to verify their information, ensuring interaction with members and confirming the accuracy of their contact details. While this approach was once effective, it is no longer practical due to its time-consuming and resource-intensive nature.

2. Automation
With Aidango association management software, updating the member database is much simpler. By allowing members to log into the system via your website using their social media accounts, their data is automatically updated from their social profiles, ensuring the database remains current. This approach not only keeps information up-to-date but also enhances the overall user experience.

3. Self-Update
Members of your association can log in to your website with their username and password to update their profiles, contact details, and other information, as well as pay dues and donations. Aidango provides customizable forms and a user-friendly panel, enabling members to easily keep their information current.

In addition to the methods mentioned above, Aidango offers several other features to keep your member database updated:

1. Communication Tools
Aidango’s communication module allows you to send emails and SMS to your members. By reviewing the system-generated status reports, you can quickly identify outdated email addresses or phone numbers.

2. Event Updates
During association-organized events, you can update member information using a mobile phone or tablet. With Aidango’s Android and iOS applications, you can access the system from any device and perform necessary updates on the go.

3. Batch Update
Aidango enables you to update multiple member records at once through a batch update process, ensuring data is protected with advanced security measures.

4. Categorization and Customization
Using up-to-date member data, you can categorize your members and send personalized emails and SMS messages tailored to specific categories.

In this article, we have discussed the importance of keeping the member database updated and how Aidango association software simplifies this process. For more detailed information about Aidango, please feel free to contact us.

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