Institutional Memory

Institutional Memory

Institutional memory is the sum of the information, documents and experiences that an institution has gained from its establishment to the present day. Companies constantly share information and documents with official institutions, employees and customers, and some of these documents are kept in a compulsory manner and some are kept in the company archive. These components that make up the corporate memory also form the source of how the company will respond to the situations it faces in the future.

Institutional Memory

Institutional memory is the sum of the information, documents and experiences that an institution has gained from its establishment to the present day. Companies constantly share information and documents with official institutions, employees and customers, and some of these documents are kept in a compulsory manner and some are kept in the company archive. These components that make up the corporate memory also form the source of how the company will respond to the situations it faces in the future.

Let's Get to Know the Institutional Memory in Brief

As we mentioned at the beginning of the article; Institutions constantly share information and documents over time. The records of this information and documents have the feature of presenting historical evidence as well as a source that can be used for all kinds of situations encountered in time.

Especially considering today's business and association life, it is essential that decision-making mechanisms are operated quickly. Institutional memory also carries the mission of being an important resource in situations where rapid decision-making is required.

In the recent past, the records forming the institutional memory were included in the institutional archives in the form of files and were researched and revealed here when needed. Fortunately, thanks to the rapid development of technology and the digitization of document storage conditions, it has become much easier to store and access information and documents when necessary.

Data Gains Skill

I am sure that you gradually grasp the importance of keeping the documents collected over time in a certain order for companies that attach importance to corporate memory. It is possible to talk about two basic processes and types of content management tools that ensure the proper storage of information and documents.

 EBYS (Electronic Document Management System), which provides the management of internal and inter-institutional correspondence, and DYS (Document Management System), in which official letters are recorded, form the basis of information and document management.

Apart from EBYS and DYS, it is also possible to mention the tools offered by the private sector. These tools are specially designed according to the characteristics of the institution and are equipped with modules that can fully meet the needs of the institution.

Using software with integrated features is necessary for creating, storing and accessing corporate memory when necessary. Commercial institutions or foundations and associations that try to create a corporate memory without having any of the aforementioned tools are doomed to stay one step behind in a tough competitive environment.

For More Efficient Foundation and Association Management…

Foundations and associations that make the right decisions at the stage of digitizing their corporate memory have the chance to operate the decision-making mechanism quickly in the face of encountered situations as well as in the management of legal processes. Especially since they are in constant exchange with many other institutions and people from outside the institution, they have to take decisions much faster to achieve their goals.

Integrated solutions not only contribute to the management of corporate memory, but also to the process management of all types of institutions. If we start from foundations and associations; Member management, dues and donations management, event management and many similar processes must be managed correctly. Cloud technologies, one of the most important of today's technologies, have introduced many innovations that allow simultaneous recording and viewing of information and documents. Starting from this point alone, the importance of digitalization and applying digital solutions in corporate memory management becomes evident once again.

It is very important for foundations and associations to create a long-term institutional memory. Technology has to be used in order to take the decisions that need to be made quickly to achieve the goals set and to achieve those goals, and to make past experiences accessible in the future. Aidango is a holistic solution where foundations and associations can safely store information and documents that make up their corporate memories, while embodying administrative conveniences.


Work Remotely With Your Team

Companies that have adapted to the modern age by conducting their business online, have come to the forefront in the world of work. One of the important software that makes it easy to work from home is Aidango.

Sms Donation System

These are donations collected by foundations, associations and non-governmental organizations by sending an SMS to the short sms number defined by mobile service providers in order to reach those in need in cases of social responsibility, natural disasters and similar situations. Thanks to the system that brings great convenience to institutions and charitable donors who donate by sending sms, the amount of donations that institutions can collect increases while the periods are shortened.

Online Membership Application

In a not too distant past, we would visit the association and foundation that we were interested in and want to be a part of, and get detailed information about both the organization's structure and its activities, and if everything went well after spending considerable time, we would become a member. Nowadays, all these processes can be done in a few minutes. Becoming a member of an association or foundation that can receive an online membership application has been a very effortless process that takes no more than a few seconds for the end user.

Association Membership Procedures

Generally, real and legal persons with de facto competence have the right to become a member of associations. In addition, the membership conditions specified in the special regulations determined by the laws and the association regulations and the membership conditions of the associations are determined. If individuals wish to become a member of the association, they must apply to the association in writing, and the decision of acceptance or rejection must be made by the board of directors of the association in accordance with the association's charter and must be notified to the applicant within 30 days.

Association Management Program for Those Who Do Not Collect Dues and Donations

Foundations, associations and non-governmental organizations usually need membership fees or donations to fulfill their existential goals and to meet their own expenses. If you think the institution you are affiliated to does not fit this definition and you do not need an association management program, we recommend that you read our article carefully before making a decision.

Ways to Always Keep the Member Database Updated

The most important step for an association to realize its goals is undoubtedly the healthy communication it establishes with its members. Each member must notify you of the information you request from them during the membership process to be processed in the membership database. From this point on, this data should be stored in the member database and kept in a way that you can use it to communicate with your members whenever you need.

Member Management System

You have a great team and are you complaining about not getting the results you want despite working long hours? Then this article is for you. If one or more of the items that we will briefly mention below describe your situation, you should immediately review your resources and seriously consider acquiring a member management system.

Alumni Association

Alumni Association, to increase the solidarity between the alumni, to contribute to the development of the educational institution, to provide job opportunities for the graduates, to deal with the problems of the institution and the alumni, to contact and cooperate with other national and international associations and organizations within the framework of these purposes and to support these organizations and associations when necessary. institutions that undertake missions such as participating in their work.

How is the Foundation Established?

Pursuant to Article 102 of the Turkish Civil Code No. 4721, the will to establish a foundation is declared by an official deed to be made in the form of a notary public or a testamentary disposition. However, in order to establish the foundation, it is necessary to apply to the authorized court of first instance and ensure its registration. The foundation acquires legal personality upon registration in the registry held at the settlement court.

Non-Governmental Organizations

Non-governmental organizations are non-profit organizations where people with different opinions come together for a purpose, independent of official institutions and have no interest in the state, and their main purpose is for the benefit of society.

What to Consider When Choosing Association Software?

Association software is simple or compact programs that can meet the needs of foundations and associations in subjects such as data storage, display and process management, created with a software architecture suitable for current technologies. Considering that the technology changes and develops day by day, the development of the association software evolves towards different points with each passing day. While yesterday it was a program installed on a computer at the headquarters of the association, today we can talk about the concept of association software, which freely uses cloud technology and can include artificial intelligence support as appropriate.

Considerations for Raising Adequate Donations

For associations, foundations and NGOs, the key to sustaining their activities is undoubtedly the donations collected. If the regular donor does not have a large audience; The most valid way to collect donations for an association is of course a donation campaign. Fundraising campaigns are activities with wide participation and time restrictions, including regular donors.

Association Software Cloud Technology

The association software liberates the association's employees and managers thanks to cloud technology. In order to explain this subject in more detail, first of all, it is necessary to explain the cloud technology in an understandable way. Cloud technology is an information technology that enables web-based applications to provide uninterrupted service, prevents you from being connected to any place, and allows you to do your transactions very quickly thanks to the strong infrastructure it provides.

Fundraising Permit

The permission to collect aid is obtained from the relevant authorities by associations, foundations, sports clubs, institutions, media outlets and similar organizations in order to realize their purposes, to provide aid to the needy and to collect aid in order to perform one or more of the public services in accordance with the public interest.

Opening Branches by Foreign Associations and Foundations in Turkey

The procedures required for foreign associations and foundations to open branches and representative offices in Turkey are determined by the provisions of the Associations Law and Associations Regulation. Associations and foundations that fulfill these obligations can open branches and representations in Turkey.