Association Accounting

Association Accounting

According to the 5253 Associations Law, which entered into force on 23.11.2004, it was reported that the activities of the association should be kept under the accounting of the association within certain rules. While doing association accounting, some items should be considered and should not be ignored.

Association Accounting

According to the 5253 Associations Law, which entered into force on 23.11.2004, it was reported that the activities of the association should be kept under the accounting of the association within certain rules. While doing association accounting, some items should be considered and should not be ignored.

What dates does the association accounting period cover?

Association accounting period covers a calendar year. The accounting period is started from January 1, the end is December 31. If there is a new association status established during the year, the fiscal period begins as of the date of establishment and ends on 31 December. Following these transactions with an association accounting program is in accordance with the regulation.

How is the association's income and expenses documented?

Collection transactions for the income of the association should be made with an "acknowledgment document". If the income of the association is made through a bank account, documents such as bank statements or receipts issued by the relevant bank also replace the receipt. Association expenses and expenditure documents such as receipts, retail sales receipts or invoices. On the other hand, expense compensation for payments under the Income Tax Law; for other payments, an expense receipt is issued.

An "In-kind Help Document" is issued for the services and goods delivered to the organization or individuals by the association. On the other hand, "In-kind Donation Receipt Document" is issued for the services and goods delivered to the association by the institution, persons and other organizations.

How is an authorization document drawn up to collect income on behalf of the association?

The person or persons (excluding the members of the board of directors) who will collect income on behalf of the association are determined upon the decision of the board of directors, provided that the duration of the authorization (maximum 1 year) is also specified. In this context, the "Authorization Document" containing the clear identification information, photographs and signatures of the individuals who will collect income is issued in two copies by the association. The certificate of authorization becomes valid once the association is approved by the chairman of the board of directors. Authorization documents that expire are renewed in the same way.

Can associations engage in income generating activities?

Associations can carry out commercial activities in order to obtain the financial resources they need in line with their study subjects and objectives. The commercial activities can be carried out provided that there are provisions in their statutes and they fulfill the provisions of financial legislation. However, associations cannot share their income among their members.

Do associations need to open a bank account?

There is no obligation in the relevant legislation for associations to have a bank account. However, the amount of cash that should be kept in the association's safe is determined by the board of directors, taking into account the needs of the association.

Should the money deposited in the bank account of the association be documented?
Revenues of the association are collected with a receipt. However, if the association's income is collected by the bank, it is accepted as the bank statement issued by the bank or receipt receipt document. For this reason, there is no obligation to issue a receipt for the money deposited in the association's bank account.

How is the fee paid to the persons working in the association's renovation works documented?

All expenses belonging to associations are made with documents showing expenses such as retail vouchers or invoices. However, in accordance with the Income Tax Law No. 193, all payments within the scope of the wage are recorded on condition that an expense document is issued. Thus, if the association has done the renovation work, if the invoice cannot issue an invoice, it is necessary to arrange an expense compass by the association. In addition, the withholding tax of the paid fee is deducted and deposited at the cash desk.

Are the penalties arising from the association's transactions?

While the activities of the association continue, the fines to be paid due to the defects committed by the officials in the works and transactions cannot be recorded as the expenses of the association. These penalties can only be met by the person who committed the defect.

When are the transactions recorded in the ledger?

Every transaction made in associations is recorded daily in the book. However, records of income and expenses can be kept for a period of time in a way not to disturb the accounting order in accordance with the requirements and volume of the transaction. However, this period cannot exceed 10 (ten) days. On the other hand, associations that make their records with documents bearing the signatures of authorized directors such as accounting receipts and payroll documents cannot be delayed more than 45 (forty five) days.


Work Remotely With Your Team

Companies that have adapted to the modern age by conducting their business online, have come to the forefront in the world of work. One of the important software that makes it easy to work from home is Aidango.

Sms Donation System

These are donations collected by foundations, associations and non-governmental organizations by sending an SMS to the short sms number defined by mobile service providers in order to reach those in need in cases of social responsibility, natural disasters and similar situations. Thanks to the system that brings great convenience to institutions and charitable donors who donate by sending sms, the amount of donations that institutions can collect increases while the periods are shortened.

Online Membership Application

In a not too distant past, we would visit the association and foundation that we were interested in and want to be a part of, and get detailed information about both the organization's structure and its activities, and if everything went well after spending considerable time, we would become a member. Nowadays, all these processes can be done in a few minutes. Becoming a member of an association or foundation that can receive an online membership application has been a very effortless process that takes no more than a few seconds for the end user.

Association Membership Procedures

Generally, real and legal persons with de facto competence have the right to become a member of associations. In addition, the membership conditions specified in the special regulations determined by the laws and the association regulations and the membership conditions of the associations are determined. If individuals wish to become a member of the association, they must apply to the association in writing, and the decision of acceptance or rejection must be made by the board of directors of the association in accordance with the association's charter and must be notified to the applicant within 30 days.

Association Management Program for Those Who Do Not Collect Dues and Donations

Foundations, associations and non-governmental organizations usually need membership fees or donations to fulfill their existential goals and to meet their own expenses. If you think the institution you are affiliated to does not fit this definition and you do not need an association management program, we recommend that you read our article carefully before making a decision.

Ways to Always Keep the Member Database Updated

The most important step for an association to realize its goals is undoubtedly the healthy communication it establishes with its members. Each member must notify you of the information you request from them during the membership process to be processed in the membership database. From this point on, this data should be stored in the member database and kept in a way that you can use it to communicate with your members whenever you need.

Member Management System

You have a great team and are you complaining about not getting the results you want despite working long hours? Then this article is for you. If one or more of the items that we will briefly mention below describe your situation, you should immediately review your resources and seriously consider acquiring a member management system.

Alumni Association

Alumni Association, to increase the solidarity between the alumni, to contribute to the development of the educational institution, to provide job opportunities for the graduates, to deal with the problems of the institution and the alumni, to contact and cooperate with other national and international associations and organizations within the framework of these purposes and to support these organizations and associations when necessary. institutions that undertake missions such as participating in their work.

How is the Foundation Established?

Pursuant to Article 102 of the Turkish Civil Code No. 4721, the will to establish a foundation is declared by an official deed to be made in the form of a notary public or a testamentary disposition. However, in order to establish the foundation, it is necessary to apply to the authorized court of first instance and ensure its registration. The foundation acquires legal personality upon registration in the registry held at the settlement court.

Non-Governmental Organizations

Non-governmental organizations are non-profit organizations where people with different opinions come together for a purpose, independent of official institutions and have no interest in the state, and their main purpose is for the benefit of society.

What to Consider When Choosing Association Software?

Association software is simple or compact programs that can meet the needs of foundations and associations in subjects such as data storage, display and process management, created with a software architecture suitable for current technologies. Considering that the technology changes and develops day by day, the development of the association software evolves towards different points with each passing day. While yesterday it was a program installed on a computer at the headquarters of the association, today we can talk about the concept of association software, which freely uses cloud technology and can include artificial intelligence support as appropriate.

Considerations for Raising Adequate Donations

For associations, foundations and NGOs, the key to sustaining their activities is undoubtedly the donations collected. If the regular donor does not have a large audience; The most valid way to collect donations for an association is of course a donation campaign. Fundraising campaigns are activities with wide participation and time restrictions, including regular donors.

Association Software Cloud Technology

The association software liberates the association's employees and managers thanks to cloud technology. In order to explain this subject in more detail, first of all, it is necessary to explain the cloud technology in an understandable way. Cloud technology is an information technology that enables web-based applications to provide uninterrupted service, prevents you from being connected to any place, and allows you to do your transactions very quickly thanks to the strong infrastructure it provides.

Fundraising Permit

The permission to collect aid is obtained from the relevant authorities by associations, foundations, sports clubs, institutions, media outlets and similar organizations in order to realize their purposes, to provide aid to the needy and to collect aid in order to perform one or more of the public services in accordance with the public interest.

Opening Branches by Foreign Associations and Foundations in Turkey

The procedures required for foreign associations and foundations to open branches and representative offices in Turkey are determined by the provisions of the Associations Law and Associations Regulation. Associations and foundations that fulfill these obligations can open branches and representations in Turkey.