What is an Association Accounting Program and Why is it Necessary?

The Importance of Accounting for Associations

The financial transactions of associations are regulated by legislation such as the Associations Law and the Associations Regulation . In particular, within the scope of the audit authority of the Ministry of Internal Affairs, income and expenditure documents, books and declarations are regularly checked.

Why use an accounting software?

• Manual recording takes time and carries a high risk of error.
• A complete documentation system is required for compliance with the legislation.
• Increases trust among members and donors.
• It is possible to easily access the documents needed during the audit processes.
• Data stored digitally is safe against physical document loss.

Basic Features That Association Accounting Programs Should Have

A proper accounting program should not only track income and expenses, but also ensure legal compliance. Here are the main features that an association accounting program should have:

1. Income-Expense Tracking

• Membership dues
• Donations
• Event revenues
• Expense and invoice records
• Income and expense reports

2. Bookkeeping Module

The books that are mandatory for associations should be kept digitally:

• Member Registry
• Income-Expense Book
• Decision Book
• Stock book

3. Member Tracking

• Members' personal and contact information
• Membership payment statuses
• Member groups and activity status
• Automatic dues reminders (SMS/email)

4. Receipt and Document Management

• Automatic generation of donation receipts
• Document production supported by electronic signature
• Document archiving and filtering

5. Reporting and Declaration Preparation

• Automatic income-expense statement
• Declaration preliminary preparation reports
• Output formats suitable for audit reports

6. User Authorization

• Different user roles
• Limit permissions (view only, edit, etc.)
• Transaction history record (log)

7. Cloud Based Access

• Access from anywhere
• Backup and data security
• Mobile device compatibility

Which Associations Should Use Association Accounting Software?

In fact, all associations can benefit from an accounting program, regardless of their number of members or annual budget. However, this need is even more critical for associations with the following characteristics:

• Associations with hundreds of members
• Organisations that regularly collect donations
• Structures that organize many events
• Associations receiving government support or grants
• Civil society organizations that want to conduct their activities transparently

How to Choose the Right Accounting Software for Associations?

Although there are many accounting software on the market, not all of them can meet the needs of associations. It is recommended that you consider the following criteria when choosing the right program:

• The program must be developed in accordance with the Law on Associations.
• It should have a simple structure that can be easily used by users who do not have accounting knowledge.
• It is very important that the accounting program supports multi-branch management .
• Being able to track project-based income and expenses in your program is important for you to analyze the financial status of each project separately.
• It is important that the company that develops the software provides technical support and updates it according to legislative changes.
• Monthly or annual payment options should fit your budget.
• Make sure that all data is stored on secure servers.

Aidango Accounting Management Features

Aidango is a platform that simplifies complex financial transactions of associations and offers fully compatible solutions. It simplifies accounting processes, saves time and resources. It also makes reporting and auditing processes much faster and error-free.

Aidango includes many functions specific to the needs of associations:

• Income-Expense Tracking and Classification

In Aidango, all your income and expenses are recorded in detail. You can track donations, dues and other income items separately; and classify your expenses as projects, activities or general expenses. In this way, the financial status of your association is clearly monitored at all times.

• Donation and Receipt Management

Automatic receipt creation and digital archiving features are available for your donation transactions. Donor information is easily managed and legally compliant reporting can be done.

• Cash and Bank Account Tracking

You can instantly track your cash flow by defining your different cash and bank accounts. All money movements are listed on a date basis, thus maintaining financial balance.

• Budget Planning and Reporting

You can create a budget for your income and expenses, compare targeted and actual figures. Detailed reports provide financial status analysis, making financial planning easier.

• Expense Management and Approval Processes

You can create special forms for expenses such as travel, food, transportation, etc. and manage approval processes digitally. This way, expense control is achieved.

• Check, Bill and Advance Tracking

Received and issued check-bill transactions and advance payments are tracked in detail. Thus, your financial liabilities are managed regularly.

• Asset Management

You can separate your fixed assets according to branches, assign them to personnel and facilitate inventory control.

Aidango's Accounting Solutions for Associations

Aidango is a powerful association accounting program designed to meet all these needs of associations in their accounting processes. Thanks to Aidango's financial-accounting management features, you can optimize all your association's transactions and make the processes efficient.

• Keeping track of your cash and bank accounts is extremely simple with Aidango.
• Thanks to cash flow management and budget planning features, you can see your financial future clearly.
• Details such as advance tracking, expense management, check and bill tracking will no longer escape your attention.
• You can easily manage your inventory with fixed asset management .
• You can view your association's payables and receivables instantly.

Aidango allows you to manage your financial processes easily, regardless of your accounting knowledge, thanks to its user-friendly interface.

The result: Financial strength and future-orientedness for your association

For today’s associations, financial transparency and operational efficiency are not just choices, they are a necessity. Getting rid of the burden of manual processes and allowing your association to focus on its core mission will allow it to grow and increase its impact. Getting an association accounting program is the smartest way to secure your association’s financial health and move forward with stronger steps. Take a step today to achieve sustainable success by digitizing your association’s financial management.

To discover the accounting solutions that Aidango offers for associations, you can visit https://www.aidango.com/tr .