What is an Association Declaration? How to Fill It Out?
The association declaration is a document that records all income and expenses of the association in the previous year in accordance with the principles of financial discipline and is required to be reported to the association directorate by April of the current year at the latest. It is mandatory to prepare an association declaration and declare it within the specified dates.
Filling Out the Association Declaration
Filling out the association declaration requires special concentration. Since even the slightest mistake is reflected in the next year's declaration, if such mistakes are detected, an administrative fine is imposed, and if it is determined that the mistake was made intentionally, it is also possible to face imprisonment exceeding 100 days. When filling out the declaration, 11 main sections are expected to be filled. These sections are as follows;
1. Corporate Identity Information
Briefly, information about the association is included in this section. Information such as the association's establishment name, date, short name, address, contact number and website are filled in. When transactions are made via DERBİS, this section is filled in by the system. Don't forget to check the accuracy of the information before moving on to the next section.
2.Legal Status of the Association
The type of organization of the association, whether it has branches and representatives, and whether it is a member of a federation or confederation are provided. If an association declaration was submitted in the previous year, the system automatically fills in this section.
3. Member and Employee Information
The number of members of the association, the types of memberships, the employees on the association's payroll, the number and details of the employees depending on whether they are part-time or full-time are entered in this section. It is automatically filled by the system based on your past declarations. Do not forget to compare the numbers on this screen with your real data. Another important issue is that the transactions made through DERBIS are under the responsibility of the association president. Therefore, the transactions must be carried out under control.
4. Publication, Non-Profit Organizations and Funds
If the answers to questions such as whether the association has a publication, whether it owns a business from which it makes a profit, whether it has a fund belonging to the association are positive, you must add all the details regarding these questions to the declaration in this section.
5. Facilities of the Association
Non-profit student dormitories, guesthouses, camps, nursing homes, soup kitchens, libraries and similar facilities belonging to the association must be declared by marking them as listed in Annex-21 or DERBIS.
6. Declaration of International Activities
Whether the association has a relationship with another organization based abroad is declared in this section. If such a relationship exists, all activities arising from this relationship should be reported in detail.
7. Association Financial Information
It is time for the reason for the existence of the association declaration. The income and expenses of the association are entered one below the other according to the accounting book account as specified in the system. At the end of the section, the total income, expense and bank account status are recorded.
8. Cooperation with Domestic NGOs
Information on whether the association has provided financial assistance to any civil society organization operating domestically is declared in this section. Information on in-kind assistance should also be added to this information.
9. Foreign Aid
Similar to the previous heading, the subject of this section is information on whether there is any aid coming or going from abroad.
10. Aid and Activities Received from the Public
Whether the association has received any aid from any public institution for its projects is written in this section. In addition, all details of the project carried out in return for the aid received should be stated in this section.
11. Movable and Immovable Properties
Please write the association's vehicle, real estate acquisition information and grant status in this section.
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