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Association Business Automation

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Association Business Automation

Automation, in its most basic definition, is the collaboration between machines and humans. It involves the operation of processes in science, industry, and management with minimal human intervention. Automation is essential for keeping pace with the globalizing world. In a world viewed as a vast market, transitioning to automation systems is crucial for survival. It also provides a competitive edge, ensuring both quality service and quality products. Automation systems are now integrated into almost every aspect of our lives, from schools and hospitals to homes and social areas. The automation sector, driven by advancing technology and human needs, has also found a significant place in the field of association management.

What is Association Business Automation?

Association business automation is designed to minimize the need for human intervention and to deliver high-quality service. It is a system that facilitates the easy tracking of online donations, scholarship management, and crowdfunding activities by integrating both computer and human factors into a single system. Although there are initial costs associated with establishing association business automation, the efficiency gained from the system far outweighs these costs. The system reduces the need for labor expenses, ensuring that tasks are completed in a systematic and high-quality manner. It significantly cuts down on unnecessary paperwork and streamlines record-keeping activities within the association, thereby reducing the overall workload. As a result, managers have the power to oversee their systems from outside the office.

What are the Advantages of Association Business Automation?

Aidango association business automation has introduced many innovations and conveniences to association activities. As you use the system, you'll better appreciate its advantages. The most notable benefits are listed below:

Association members can be registered in the system, and their family and contact information can be entered.
Donations made to the association can be easily viewed and tracked.
The general status of members can be monitored through the system, and payment records for association fees or membership dues can be accessed.
Unpaid dues can be tracked on a member basis, and scholarship tracking can be managed with a single click.
If the association has the capability to lend collectively, this debt can be automatically allocated to members.
Collective fee collections can be made, and final balances can be viewed. Receipt viewing, whether collective or individual, can be done simultaneously.
A cash book for the association can be created and printed.
An operating book can be generated, with income and expense tables viewable on a weekly, monthly, or annual basis.
Documents such as meeting minutes and receipt printing reports can be easily generated.
Deposits made to the association's bank accounts can be viewed through the system.
The association's picture or logo can be uploaded to the system.
The program can be used by multiple users.
All reports can be converted to Excel, Word, or PDF format.
SMS or email notifications can be sent to members collectively.
Information in the system can be safely backed up.

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Work Remotely With Your Team

Companies that have adapted to the modern age by conducting their business online have gained a significant advantage in the modern workplace. One of the key software solutions that facilitate remote work is Aidango.

How to Run a Campaign with SMS Donation System?

These are donations collected by foundations, associations, and non-governmental organizations by sending an SMS to the short number defined by mobile service providers. This system is used to reach those in need in cases of social responsibility, natural disasters, and similar situations. Thanks to this system, which greatly benefits both institutions and charitable donors who contribute by sending SMS, the amount of donations that institutions can collect increases, and the donation periods are shortened.

What is Required for Online Membership Application?

In the not-too-distant past, becoming a member of an association or foundation involved visiting the organization in person, gathering detailed information about its structure and activities, and, after spending considerable time, deciding to join. If everything aligned, the membership process would be completed. Today, however, these processes can be completed in just a few minutes. Joining an association or foundation that accepts online membership applications has become an effortless task, taking only a few seconds for the end user.

Information about Association Membership Procedures

Generally, individuals and legal entities with legal capacity have the right to become members of associations. However, the specific membership conditions are outlined in the association's regulations and any special provisions established by law. To become a member, individuals must submit a written application to the association. The board of directors is responsible for making the decision to accept or reject the application in accordance with the association's charter, and the applicant must be notified of the decision within 30 days.

Association Software for Those Who Do Not Collect Income

Foundations, associations, and non-governmental organizations typically rely on membership fees or donations to fulfill their core missions and cover expenses. If you believe that the organization you are affiliated with does not fit this description and does not require an association management program, we recommend reading our article carefully before making a decision.

Ways to Always Keep the Member Database Updated

The most important step for an association to achieve its goals is undoubtedly establishing healthy communication with its members. Each member must provide the information requested during the membership process to be entered into the membership database. From that point on, this data should be stored in the member database and kept in a way that allows you to communicate with your members whenever necessary.

Why Member Management System?

ou have a great team, yet you’re not getting the results you want despite working long hours. If this sounds like your situation, then this article is for you. If one or more of the points we briefly mention below apply to you, it’s time to review your resources and seriously consider acquiring a member management system.

How Should the Alumni Association Be?

The Alumni Association aims to increase solidarity among alumni, contribute to the development of the educational institution, provide job opportunities for graduates, address the problems of the institution and the alumni, and connect and cooperate with other national and international associations and organizations within the framework of these purposes. It also supports these organizations and institutions when necessary.

How is the Foundation Established?

Pursuant to Article 102 of the Turkish Civil Code No. 4721, the intention to establish a foundation must be declared through an official deed executed by a notary public or in a testamentary disposition. However, to formally establish the foundation, an application must be made to the authorized court of first instance, and the foundation must be registered. The foundation acquires legal personality upon registration in the registry maintained by the settlement court.

What Should Non-Governmental Organizations Be Like?

Non-governmental organizations (NGOs) are non-profit entities where individuals with diverse viewpoints come together for a common purpose. Independent of official institutions and without state interests, their primary aim is to benefit society.

What to Consider When Choosing Association Software?

Association software consists of streamlined programs designed to address the needs of foundations and associations in areas such as data storage, display, and process management. These programs are built with a software architecture that adapts to current technological advancements. Given the rapid evolution of technology, association software is continually developing and expanding in scope. Whereas previously it was a program installed on a computer at the association's headquarters, today’s association software often leverages cloud technology and, where appropriate, includes artificial intelligence support.

Considerations for Raising Adequate Donations

For associations, foundations, and NGOs, the key to sustaining their activities is undoubtedly the donations collected. If a regular donor does not have a large audience, the most effective way to collect donations for an association is, of course, through a donation campaign. Fundraising campaigns are activities with wide participation and time restrictions, including regular donors.

Association Software Cloud Technology

The association software liberates employees and managers through the use of cloud technology. To explain this in more detail, it is important to first understand cloud technology. Cloud technology is an information technology that enables web-based applications to deliver uninterrupted service. It eliminates the need for a specific physical location and allows transactions to be completed swiftly, thanks to its robust infrastructure.

How to Obtain Fundraising Permit?

Associations, foundations, sports clubs, institutions, media outlets, and similar organizations obtain permission from the relevant authorities to collect aid. This permission is necessary to achieve their objectives, provide assistance to those in need, and collect donations to carry out one or more public services in the interest of the public.

Foreign Associations Opening Branches in Turkey

The procedures required for foreign associations and foundations to open branches and representative offices in Turkey are determined by the provisions of the Associations Law and the Associations Regulation. Associations and foundations that fulfill these obligations are permitted to open branches and representative offices in Turkey.