Today, association management has become much simpler with software developed specifically for association accounting. The association’s accounting program has also provided a structure that allows us to perform almost all accounting tasks that we previously did manually with just a few clicks. In this context, we have tried to provide brief information both to explain the association's accounting and to demonstrate how much easier our lives have become with the association's accounting program. Association accounting can be a tiring job, depending on the association's level of activity. The association's accounting program also facilitates your work, eliminating mistakes and providing savings in various areas for the association.
What Are The Principles of Bookkeeping in Associations?
Associations keep two types of books based on their annual gross income. Associations with annual gross income of less than 500,000 TL keep books on a business account basis, while associations exceeding this amount must keep books on a balance sheet basis. Additionally, an association may choose to keep books on a balance sheet basis, without any limitation, upon the decision of the board of directors. Associations with commercial enterprises also keep books for these businesses in accordance with the provisions of the Tax Procedure Law.
What Are The Books To Be Kept On A Business Account Basis?
Associations operating on a business account basis keep various books, such as the decision book, member record book, document record book, fixture book, business account book, and receipt certificate record book.
What is the Registration Procedure for Associations?
As with all official records, it is mandatory to keep records in Turkish for associations. Associations operating on paper should use a ballpoint pen in their editorial work. Legally, there is no harm in using the association's accounting program, and the books kept in form or continuous form must be numbered and approved before they are used. After the approved pages are used, they are kept in a book.
It is forbidden to make any records unreadable in cases where accounting is carried out manually. Fortunately, the risk of encountering such problems in programs like the association's accounting program has been eliminated.
What is the Notebook Registration Time for Associations?
- All transactions must be recorded within a period (maximum of 10 days) that does not interrupt the accounting order and confidentiality, in accordance with their volume and necessity.
- For associations that carry out their transactions according to documents with authorized signatures, such as receipts and payrolls, the legal period for recording the records is 45 days. This process should be done immediately if the books are requested for audit purposes.
Processing ledgers in a specific order and using less labor is a long and tiring process when done manually. The association's accounting program contains many modules to make this work much simpler and error-free.
Accounting Period for Associations
The accounting period for associations is a calendar year that starts on January 1 and ends on December 31. If the association is newly established, this period starts on the establishment date for the first year and ends on December 31.
What Do You Need To Know About Book Certification?
Associations using the book types mentioned above must have these books certified by the provincial directorate of associations or a notary before starting to use them. There is no interim approval for these notebooks, and they are used until the notebook pages are filled. Books kept on a balance sheet basis, and those with form or continuous form sheets, must be certified in the last month of the previous year.
On the first page of the notebook, annotations including the name of the association, the registry number, the type of book, the place of residence, the page number of the book, the certification number and date, the official seal, and the signature of the certification authority are written. The Confirmation Annotation Form is filled and pasted on the first page, and the page order is checked, with the corners sealed by the relevant authority.
All these processes are much faster and simpler for associations using an association accounting program.
We have tried to answer some of the questions that may arise while accounting for the association. Apart from legal procedures, using the association's accounting program to keep the book records and to maintain them within a certain standard makes the process much easier.
Prepared specifically for associations, Aidango offers integrated modules that you can use as an association accounting program. For everything you expect from an association accounting program and much more, you can continue with Aidango.
