Nowadays, association management has become much simpler with software specially developed for association accounting. The association accounting program has also provided us with a structure that allows us to perform almost all accounting tasks that we used to perform manually in the past with a few clicks. In this context, we tried to provide brief information about association accounting and to show you how much easier our lives have become with the association accounting program. Association accounting can be a tiring job depending on the intensity of the association's activities. At this point, the association accounting program makes your job easier, eliminates errors and paves the way for savings in various matters for the association.
What are the Principles of Bookkeeping in Associations?
Associations keep two types of books according to their annual gross income. Associations with annual gross income below 500,000 TL keep books according to the business account principle, while associations exceeding this amount start keeping books according to the balance sheet principle. In addition, an association may choose to keep books according to the balance sheet principle without any restrictions, with the decision of the board of directors. Associations with commercial enterprises also keep books for these enterprises in accordance with the provisions of the Tax Procedure Law.
What are the Ledgers to be Kept Based on Business Accounting?
Associations operating on the basis of business keep books of various names and purposes, namely the decision book, member record book, document record book, fixed asset book, business account book and receipt record book.
What is the Registration Procedure for Associations?
As with all official records, it is mandatory for associations to keep records in Turkish. Associations that operate on paper must use a ballpoint pen in their writing. While there is no legal problem in using an association accounting program, there is a requirement for the form or continuous form books to be numbered and approved before they are used. The approved pages are converted into books and stored after they are used.
In cases where accounting work was carried out manually, it was forbidden to make any record entered into the ledger unreadable, fortunately, the risk of encountering such problems is eliminated in programs such as the association accounting program.
What is the Book Registration Time for Associations?
1 - All recorded transactions must be recorded within a period that does not compromise accounting order and confidentiality, in accordance with their volume and necessity (maximum 10 days).
2- For associations that conduct their transactions based on documents bearing authorized signatures, such as receipts and payrolls, the legal period for recording the records in the book is 45 days. This must be done immediately if the books are requested for audit purposes.
Processing the ledger records in a certain order and using less labor is a long and tiring process when done manually. The association accounting program includes many modules to make this job much simpler and error-free.
Accounting Period for Associations
The accounting period for associations is a calendar year that starts on January 1 and ends on December 31. In the case of a newly established association, this period begins on the date of establishment for the first year and ends on December 31.
What Should You Know About Book Certification Procedures?
Associations using the types of books mentioned above must have these books certified by the provincial association directorate or notary before they start using them. Intermediate certification is not made for these books and they are used until the book leaves run out. Books kept on the basis of balance sheet and with form or continuous form leaves must be certified in the last month of the previous year.
On the first page of the book; the association name, registry number, type of book, place of residence, number of pages of the book, certification number and date, annotations containing the official seal and signature of the certification authority are written and the Certification Annotation Form is also filled in and pasted on the first page, the page order is checked and the corners are sealed by the relevant authority.
All these processes are much faster and simpler for associations using association accounting software.
We have tried to answer some of the questions that come to mind when keeping association accounting. Legal procedures aside, using an association accounting program to keep book records and operate them within a certain standard makes the process much easier.
Aidango, specially designed for associations, offers integrated modules that you can use as an association accounting program. You can continue on your way with Aidango for everything you expect from an association accounting program and much more.